After agreeing on the public examination date, it's your job to book a hall and see to other preparations. The public examination must be held at University premises. When you want to book the venue, be in touch with the University's booking services either by phone (tel. 02941 24500, calling hours on 12.00–13.00 during weekdays) or by email (email@example.com).
The staff at the booking services will help you find the best possible venue for your event. When you are in touch with the services, always provide at least the following information:
- Date and time of the event
- Name of the custos
- Name of your home faculty
- Your wishes related to the venue (e.g. the size and location of the room)
The booking costs will be covered by your home faculty. Once you have made the reservation, the booking services will bill the faculty directly. Please note that even should you be employed by the University, you must never book the venue for example through the Optime Portal service.
The renovations of the University Main Building started in the summer of 2019 and will last approximately two years. During the renovation, the use of the Main Building is very limited. As a lot of public examinations have traditionally been held at the building, the renovations will effect the arrangements of public examinations quite a bit. For more information on the effects of the renovation, on other locations available and on the so-called "super defence dates", on which the Main Building will be temporarily opened, please see here.
Unioninkatu Banqueting Rooms have been opened for University events in conjunction with the Main Building renovations. The rooms can also be used for public examinations. The venues at the Banqueting Rooms are reserved through a separate booking system and the Banqueting Rooms also have a catering service of their own. If you want to have your defence in the Banqueting Rooms, read more about booking these venues in Flamma. When making the booking, always provide the following information: date and time of the event, name of the custos, name of your home faculty.