If your employer covers the costs of your traineeship in full, the university and the employer need not conclude a traineeship agreement. In such cases it is enough that the trainee and the employer conclude a regular employment contract for a fixed period to agree on the duties, salary, conditions of employment, working hours and other terms concerning the traineeship.
Remember to have the traineeship position approved by the traineeship coordinator of your degree programme to ensure that the traineeship is suitable for your degree programme.
Sometimes employers want to conclude a traineeship agreement with the university even if the traineeship is not subsidised by the university. At the employer’s request, the agreement can be concluded in such cases also. It is good to note that the agreements for non-subsidised traineeships are not drawn up just because no other contract will be made between the trainee and the employer. You should always ask a work contract to be drafted even when the traineeship is unpaid.
If your traineeship is not funded by the university, but you need a traineeship agreement, complete this e-form. After submitting the form, you will receive a pre-completed traineeship agreement form in your email within one week. Ask the traineeship coordinator of your degree programme to sign the agreement, and then forward the agreement to the employer for their signature. The employer should then send a copy signed by both parties to the University of Helsinki Career Services. NB! The traineeship agreement is only meant for traineeships that give you credits (the traineeship is a part of your degree). Agreements are not made for traineeships that have already ended
The university recommends that students do not accept traineeship offers without pay. If, however, you decide to complete an unpaid traineeship belonging to your studies, it is recommended that the university and the employer conclude a traineeship agreement. The agreement can be obtained from Career Services by submitting information on the organisation offering the traineeship (see e-form above).