The effect of coronavirus on your studies - Q&A

What should I do if I feel ill?

Stay home until you get better. Notify your teacher of any absences as usual. If you suspect you have been infected by or exposed to the coronavirus, check your symptoms using the Omaolo app or contact your local health care provider. Do not come to the University premises before receiving the test result.

At the moment, the university does not require medical evidence of illness from students, and the student health service (YTHS) does not issue sick leave certificates for the time being. In other words, a student may be absent from teaching by his or her own declaration.

Check also FSHS's Instructions for the coronavirus situation.

What should I do if I have coronavirus?

If you get a positive result from a coronavirus test, the health officials will call you, give a quarantine order and ask about your recent contacts and possible exposures.

If you have participated in contact teaching or visited the University premises while infectious:

• Give the healthcare official the contact information of the teachers responsible for your contact teaching classes. Additionally, tell them in which University facilities you have been to (e.g. Unicafes, self-studying spaces), with whom (if you know) and when.The authorities will contact the University.   
• Notify the teachers of your courses and tell them when you have participated in contact teaching.The exposed students will be contacted without addressing the identity of the infected student.

If you have the Koronavilkku application and have been exposed to the virus, please follow the instructions on the app.

What if I am notified about a possible exposure to the virus? 

If you have been exposed to the coronavirus, follow the instructions set by the health officials.
Monitor your condition and avoid close contact with other people. Do not come to the University premises during the next 10 days (incubation period). If needed, discuss remote studying options with your teachers.

Where can I find information on how to deal with the worry caused by the coronavirus situation?

We have gathered information about supporting services that can you help you deal with the worry and anxiety caused by the coronavirus on the instruction page Mental well-being.

How will University's functions be conducted until 31 January 2021?

The validity of the decisions made by the coronavirus management group of the University of Helsinki has been extended from 10 January to 31 January 2021.

No events or gatherings will be held on University premises. This does not apply to necessary teaching and examination sessions permitted by response centres. Small-group instruction and any necessary examinations will be made possible by opening facilities as requested by the relevant response centre. Wearing a protective face mask is required on University premises, unless there are no other people present. 

The first information session of 2021 on the exceptional circumstances brought about by the coronavirus pandemic focused on instructions related to beginning the spring term. 

Will the remote teaching recommendation be still valid for spring 2021?

Yes, teaching, supervision, guidance, and examinations will, as a rule, continue to be provided remotely in spring term 2021. Contact teaching and on-site examinations can be organised primarily for groups of no more than 50 individuals. Safety guidelines must be observed: everyone is expected to practise social distancing and good hand hygiene, wear a face mask, and make sure that they do not enter the campuses when ill. 

Contact teaching can be organised if instruction cannot be provided remotely without significantly compromising the quality of learning and learning outcomes. To support the sense of community among student groups, contact teaching is recommended during different stages of the students' studies, if possible.The overall amount of contact teaching must not significantly exceed the amount of contact teaching provided during autumn term 2020.

The teaching can be organised as blended learning e.g. a study module can have both contact and distance teaching. 

How have at-risk groups been taken into account in the situations where remote teaching is not possible?

If organising contact teaching is necessary, at-risk groups should be offered independent study options whenever possible. In these situations the student may be absent from teaching by notifying the teacher responsible for the course.

How will I know how my courses are organised in the spring?

The method of teaching is mainly decided on before the enrolment for courses begin. In principle there are no changes made to teaching even though the coronavirus pandemic would ease up. If the coronavirus pandemic worsens, teaching will be organised according to stricter safety and security requirements.

The teacher in charge of the course should take care of the students having the needed information before the enrolment begins and before the teaching begins.

Can attendance in teaching be required?

The student must participate actively in teaching. In the study programme's curriculum attendance can be defined mandatory if it is pedagogically justified or teaching arrangements require it. Mandatory attendance can apply to a singular study module or its part. 

Compulsory class attendance does not apply to contact teaching, unless the completion method in question requires physical presence (such as laboratory courses, patient encounters, skills courses). Degree programmes will determine substituting procedures for such courses.   

Whenever possible, students in at-risk groups must be offered independent study alternatives. No verification is required from students for at-risk notifications.  

Attendance in remote teaching sessions may be required as specified in the curriculum. 

How can I act responsibly at the University facilities during contact teaching?

You can find the safety instructions for University premises from the section University facilities and services under the question How can I study safely at the University?

Where can I get information on cancelled teaching or changes to methods of completion (e.g., from contact teaching to distance teaching)?

Information on any changes is mainly available on course pages and in the study programme of the Open University. Your course teacher will communicate of any changes.

What if teaching is cancelled?

Some teaching may also have to be cancelled. An attempt will be made to substitute cancelled instruction (individual courses or lectures) with alternative methods of completion. The University is monitoring the situation and aims to make sure that no unreasonable delay is caused to studies, should teaching be subjected to widespread cancellations.

Are University facilities open?

The validity of the decisions made by the coronavirus management group of the University of Helsinki has been extended from 10 January to 31 January 2021.

• The Uni­versity’s premises, mu­seums and UniS­port are closed until 31 Janu­ary 2021.
• Self-access facilities (e.g. computer labs) are closed until 31 Janu­ary 2021.
• Examinarium exam spaces are open with restrictions (see Examinations).

UniCafe Kaivopiha is closed 23.12.-3.1., Chemicum, Meilahti and Ruskeasuo are closed 21.12.-10.1. The situation may change so check the latest information on Unicafe's website.

Are University Libraries open?

With the exception of the Kaisa House library, Helsinki University Library locations are closed until 31 Janu­ary 2021. Kaisa House library and The National Library of Finland are open for pick-up service only.

Opening hours and information regarding the restrictions will be updated on the library's website. You'll find all the electonic customer service channels there as well.

How can I study safely at the University?

Each student is responsible for following these safety instructions in all University premises, also including student restaurants, hallways and entrance halls:

• Do not come to the University premises when ill or in quarantine. Keep a distance of 1-2 metres from others and take good care of your hand and coughing hygiene.
• Keep a safety distance also when queuing or moving around the campus e.g. between classrooms.
• The use of protective face masks is strongly recommended for members of the University community, visitors and customers (e.g., in cafeterias, museums, libraries and sports facilities) visiting public University premises. Mask use is recommended in all teaching situations, independent study as well as guidance and supervision situations. In laboratory teaching, mask use is required. Read the latest 
  • Please put used disposable masks in the classroom bin or in the bins reserved for masks, located near building entrances. 
• Wash or disinfect your hands regularly. Hand disinfectant is available in classrooms and building entrances.
• Use disinfectant towels to clean the keyboard and mouse of shared computers. You can get disinfectant towels from classrooms, library’s customer service or from the building’s porter.
• Facilities with fixed furniture have marked places that should not be used. If the furniture is not fixed, keep a safety distance from others. In some spaces, extra chairs have been moved to the side. Please do not rearrange the furniture so that distancing is not possible.
• Sit in the classroom so that each place can be reached without passing close to the others (e.g. if the furniture is fixed, fill the rows starting from one side, and if the rows are open from both sides, start from the middle).
• Always follow additional instructions given in the facilities.

What is the University's stance on face masks when the University premises are open?

• The use of protective face masks is strongly recommended for members of the University community, visitors and customers (e.g., in cafeterias, museums, libraries and sports facilities) visiting public University premises. In addition, safe social distancing must be always observed whenever possible to prevent exposure.
• Mask use is recommended in contact teaching, independent study as well as guidance and supervision situations. In laboratory teaching, mask use is required.
• In the case of traineeships, the safety and security guidelines of the traineeship organisation (e.g., hospitals) are observed.   
• The University is obtaining protective face masks for students and teachers involved in contact teaching.
• The masks provided by the University are intended for learning situations only.

Read the latest information on masks on the University's website. 

Are student service points open?

Guidance and support services will be conducted remotely. The physical student service point at Kaisa House is also closed at least until 31.1.2021. More information about the current services can be found on the Student Services page.

Can I come for my guidance appointment at the University (e.g., counselling psychologist, master's thesis supervision, academic guidance)?

Majority of guidance appointments will be conducted remotely.  See further information on the individual guidance services on the page Where can I get couselling?.

How can I get my degree certificate during the exceptional situation?

You can ask for your certificate to be posted from your faculty's Student Services. It is also possible to pick up your certificate personally if/when your faculty's Student Service point is open.

How are examinations organised during the exceptional situation period?

Teachers have been instructed to organise exams in alternative ways, e.g. with home exams or Moodle exams. You can find the updated info from the course page. 

Can I participate in an Examinarium examinatination even though other University premises are closed?

If you have booked your Examinarium exam before 30.11.2020, the exam will be organised as planned and the exam space will be opened for the ocaasion. You can also book times for exams that are already registered. The booking calendars are in use. If you have any questions related to examinations you can contact your own study programme. 

The City Centre campus' (Aleksandria) Examinarium spaces can be accessed by calling the porter. The instructions and phone numbers can be found in the entrance hall of the Kaisa House and the gate at the Fabianinkatu side. The Kumpula Examinarium space can be accessed normally and you can enter the space in Viikki by calling the porter, the instructions and number are available on the door.

If you have difficulties in entering the premises, the University buildings' front doors have the porters' numbers.

If you have flu symptoms or you think you might have been exposed to the coronavirus, move your exam to another day or cancel the slot. The exam spaces have hand sanitizers and disinfectant towels. Please bring your own mask to the exam. If needed, you can get a mask from the porter / from the exam space, depending on the campus.
 

How can I make studying at a distance really work for me?

On the Support for studies pages, study psychologists have compiled tips for facilitating distance learning and for setting up routines.

Where can I find instructions on online teaching tools?

• Moodle manual for students
• Helpdesk's instructions on how to use Teams and Planner
• Helpdesk's instructions on how to use video communication service Zoom

Can I borrow a laptop somewhere? What if I don’t have access to internet at home? 

Unfortunately the University cannot offer IT equipment nor internet connections for students studying remotely. Please ask your fellow students, student organizations, friends or relatives for such equipment. Remember that you can use your mobile phone as a hotspot for your computer. First check the mobile data deal and cost with your operator.

Are steering groups (e.g. faculty councils) meeting normally to assess theses?

The steering groups make decisions in the usual manner. The meetings will happen remotely.

Can I use the Get Your Master’s Thesis Written! Grant (Gradut valmiiksi) during the exceptional situation?

Due to the coronavirus situation, grant recipients should inquire about the possibility of grant visits by directly contacting the station they have received the grant for. The research stations make decisions about receiving grant recipient according to their own consideration. 

Please notice that at certain times during the year the field stations can be very busy (May–September) and there might not be space for any grantees at the stations.

The spring grant application round was cancelled, but students who have already received the Grant (November 2019 application round) will also be able to postpone their visit to autumn 2020 depending on the availabilities of the research stations. The duration of the Grant is therefore extended until the end of 2020.

The transition period for first- and second-cycle degrees was be extended so that the new deadline for graduating in accordance with the old degree requirements was 18 December 2020. The programmes whose transition period would have finished 31.12.2020 have been extended until 31.7.2021. 

Please note: in doctoral education, the extension of the transition period does not concern the deadline for the submission of a doctoral dissertation for preliminary examination, see further information in Flamma.

More information on the transition period

• For undergraduate (bachelors and master's degree) students from the the theme Instructions for students who began their studies before 2017
• For doctoral students from the theme Doctoral degree reform and transfer period

What will happen to my student allowance (opintotuki) if my studies are delayed?

You do not have to cancel or return financial aid payments from Kela even if you do not earn enough credits during the coronavirus outbreak. If you cannot study because of the coronavirus situation, your financial aid payments can continue even if you do not make sufficient academic progress.

Kela will take the coronavirus situation into account when monitoring your study progress for the academic year 2019–2020. For all higher education students, 2 months of financial aid will be deducted from the months of financial aid used in the academic year 2019–2020.

Follow Kela's coronavirus information page and, if necessary, contact Kela's customer service.

You can also read HYY's bulletin on the topic: How does the coronavirus affect your subsistence?

My study right is expiring on 31.12.2020, but the coronavirus precautions will postpone my graduation. Should I apply for an extension normally and will the delays caused by the exceptional situation be taken into account?

All students whose study right expire on 31.12.2020 can apply for an extension. You can apply for the extension in the usual manner with an electronic form. The exceptional situation will be taken into account in the decision-making.

Can I travel abroad? 

In terms of travel restrictions, the guidelines set by the Finnish government are to be observed. Always check the current situation on the regions where travel restrictions apply before booking a trip and travelling.

Should I stay in quarantine after arriving/returning to Finland? 

A 10-day self-quarantine is always recommended regardless of your travel destination, if possible considering the nature of your studies.

How will the public examinations of doctoral theses be organised until 10 January 2021? 

Public examinations cannot be held on site. In conjunction with online public examinations, only the doctoral candidate, the opponent, the custos and other members of the grading committee, if any, an IT support specialist and the immediate family of the doctoral candidate are permitted to be present on site. The maximum occupancy of individual rooms is 10 people.

Read more about the guidelines for public examinations of doctoral theses.

My traineeship in Finland is about to start, is it okay to begin my traineeship as planned?

Traineeships can be completed in accordance with the instructions of the host organization in Finland.

Traineeships can be completed partly or fully remotely. In the university-funded traineeship, the trainee must have an assigned supervisor whose duty it is to provide guidance to the trainee. In remote work, special attention should be payed to guidance.

I’m abroad on my traineeship, what should I do?

See the detailed instructions for traineeships abroad on the Career services instructions.

How can I complete my teacher traineeship during the coronavirus situation?

Follow the bulletin Instructions and Q&A by the Faculty of Educational Sciences.

Helsinki.fi: Policy of the Faculty of Educational Sciences on teaching traineeships

I am or am planning to go on a student exchange. What should I do?

Follow the page by the International Exchange Services of the University of Helsinki on the effect of the coronavirus on student exchanges. The page will be updated according to developments.

As the International Exchange Services announcement advises, you should already obtain comprehensive travel insurance before paying any expenses related to the exchange.

Information for incoming exchange student.

Do I need to pay tuition fees if my graduation is delayed due to coronavirus?

If necessary, the students liable to pay tuition fees who are about to graduate can finish their studies during autumn term 2020 without paying the tuition fee (Student Union fee required). Please check with your programme for distance studying possibilities. Tuition fees for the spring term cannot be reimbursed and scholarships cannot be postponed. If you have further questions, please contact tuitionfees@helsinki.fi

I’m doing my first year in a Bachelor’s/Master’s Programme. Do I need to pay the tuition fee normally for the next academic year?

The University of Helsinki plans to start the academic year 2020/2021 as announced and is proceeding with the preparations accordingly, which means that the invoices for tuition fees will be sent out as usual in early May. However, if you’re facing unexpected difficulties regarding the payment due to the coronavirus situation, please send a message to tuitionfees@helsinki.fi  to explain your situation before the end of April. We will look into each case separately in order to find the best solution possible.

I’m a first year student and worried that my graduation will be delayed next year due to coronavirus. What can I do in this situation and do I need to pay tuition fees if I have to continue my studies during the third study year?

Teaching and supervision are organized as much as possible in alternative ways to ensure the possibility to continue your studies in this exceptional situation. If your studies are nonetheless delayed due to coronavirus, for example because of course cancellations, this will be taken into account next spring when considering the possible extension of your studies and whether tuition fee will be charged during the third study year.

I was granted a scholarship for my studies and the extension requires that I complete 55 credits during the first academic year. What if I am unable to complete the required number of credits?

The credits will be checked in early June. If you don’t have the required 55 credits registered on WebOodi, the Student Services will send you a message to check the situation with you. If you know already at this point that you might not get the 55 credits due to cancelled courses, please contact the Student Services. If you have been unable to complete your courses due to the exceptional situation caused by coronavirus, this will be taken into account when considering the extension of the scholarship. Each case will be assessed individually.

I need to apply for an extension of my residence permit this spring/summer. What if the current situation causes delays in the processing times? Can I extend my residence permit if my graduation is delayed?

The current situation might affect residence permit processes. We recommend you to follow the latest updates on the Immigration Service's website. The Universities are currently working together with Migri to ensure that you’re able to apply for the extension of your residence permit as smoothly as possible if your studies are delayed due to coronavirus.

Please read first the instructions on this and your faculty’s page and send email to only one of the service addresses at a time in order to avoid congestion.

• If you have any questions about the general measures caused by the coronavirus at the University, please contact coronavirus@helsinki.fi. The respondents at this address are experts of teaching and learning services, specialist staff, occupational health, university premises, cleaning services, conferences and events and IT.
• If you have questions about course arrangements, contact the teacher responsible for the course. You will find more information on course pages.
• If you need guidance for your studies or if you cannot find answers to your questions from your faculty’s corona instructions, please contact your faculty’s student services.

Decisions made by the Coronavirus Management Team can be found on Flamma (user is redirected to the Flamma service).
 

• Coronavirus situation at the University of Helsinki (helsinki.fi)
• National Institute for Health and Welfare: Coronavirus COVID-19 – Latest updates
• FSHS: Current information concerning the coronavirus