Complete, sign the following exchange documents, and deliver them to International Exchange Services within two months of the end of your exchange.*
If you don't receive the transcript of records from your host university within 2 months due to the coronavirus situation, don't worry - but do let us know in that case.
Erasmus exchanges: Upload the documents as PDF versions directly to your Mobility Online account (After the mobility -> "Upload signed Learning Agreement/ Letter of Confirmation/ Transcript of Records from the host university").
Other exchanges: Upload the documents as PDF versions directly to your Mobility Online account (After the mobility -> "Upload Transcript of Records from the host university").
If you are not able to upload the document to Mobility Online, you can send copies of the forms via email to email@example.com.
*Last date of the exchange as indicated in the Letter of Confirmation.
1. Transcript of Records
Before returning to Finland, find out how and where to obtain an official transcript of records at your target university. You are responsible for obtaining the transcript before your return to Finland or for providing your target university with a current address in Finland if the transcript is mailed to you.
Did your target university tell you that your transcript of records will be sent directly to International Exchange Services? If you participated in an exchange outside the EU/EEA and If your target university has told you that your transcript will be sent directly to International Exchange Services, we will inform you when it has arrived.
If you worked on your thesis during your exchange studies (Erasmus/Nordplus), ask your supervisor at the University of Helsinki to provide a statement indicating the amount of such work in credits. Also, note that exchange students who receive a grant must complete 5 ECTS credits per exchange month. Check whether your progress complies with the requirements for student financial aid.
NB! Erasmus, Nordplus, and Nordlys exchange students only
Print the letter of confirmation form from your Mobility Online account under Print Letter of Confirmation.
Before returning to Finland, obtain a signature and stamp from your target university on the letter of confirmation form. Please upload the version of the document that is filled, signed, and stamped on your Mobility Online account.
If you forgot to do this before your return, print and scan the form, send it as a file attachment to your target university and ask the staff there to complete the form and send it directly to International Exchange Services.
3. Learning Agreement
NB! Erasmus exchange students only
Before your departure, you drafted a learning agreement on a form that was printed from Mobility Online or provided by the target university. If your original learning agreement has changed, you must also print and complete the form Changes to the original Learning Agreement . If you have agreed on changes to your learning agreement via email with University of Helsinki, you can submit your learning agreement accompanied by your email correspondence with a contact person at the University of Helsinki.
Signatures: The target university's signature is only needed in one Learning Agreement form: either the original or the 'Changes to the Learning Agreement' form. Upon returning the form you don't need to get a signature from the University of Helsinki as we have already approved your learning agreement upon selection to exchange. Remember to sign the form yourself! After that, upload the Learning Agreement as one document on your Mobility Online account.