The entire dissertation examination process, from the launch of the preliminary examination to graduation as a doctor, takes from four to six months. It is recommended that you draw up your timetable to be flexible, since unexpected delays may occur along the way. The examination will run more smoothly if you, together with your supervisor, have ensured that the registration of your completed studies is up to date, acquainted yourselves with the instructions related to preliminary examination and considered who you could ask to be the preliminary examiners and the opponent.
The meeting times of the faculty council will play a large role in the timetable of the examination process, since the dissertation will go through the faculty council a minimum of three times. The faculty council
- Appoints the preliminary examiners
- Grants permission to defend the dissertation in a public examination based on the preliminary examination statements and appoints the opponent and the other members of the grading committee
- Makes the decision on the grade of the dissertation after the public examination
Faculty councils convene on average ten times a year. Since preparing for the meetings takes time, all statements and other material related to the matters to be discussed in the meeting must be submitted to the presenting official well in advance. Depending on the faculty, this means that they must be submitted one to two weeks prior to the meeting. At the Faculty of Medicine, the materials are first discussed in the faculty doctoral committee and must be submitted at least 10 days before the next meeting of the committee.
The presenting official for doctoral studies will send the necessary invitations and instructions to the appointed examiners and the doctoral candidate as quickly as possible after the meeting.
Preliminary examiners will be given two months from the official invitation to examine the work and write their statement. Permission to defend the dissertation in a public examination can be granted if the statements are positive. After having received permission to defend the dissertation in a public examination, the doctoral candidate will make the necessary corrections to the manuscript, print the dissertation and carry out communications related to the dissertation. There should be at least three weeks between the granting of permission to publicly defend the dissertation and the actual public examination to allow for timely communications. The completed doctoral dissertation must be publicly available (public display) five working days prior to the public examination. After the public examination, the grading statements related to it will be submitted to the faculty council for their decision on the grade.