Arranging the public examination

Genom att välja utbildningsprogram ser du förutom de allmänna anvisningarna också utbildningsprogrammets eventuella egna innehåll. För att se Öppna universitetets instruktioner behöver du inte välja utbildningsprogram.

The coronavirus situation affects the arrangements of public defences significantly during the academic year 2020–2021. If your event is planned for the ongoing academic year, always follow the instructions on arranging public defences under the exceptional situation.

Time of the event

As the grade proposal takes into account both the scientific value of the dissertation and the success of your public defence of your dissertation, all members of the grading committee must without exception be present at the public examination. The doctoral candidate and members of the grading committee must together set the time of the public examination. The custos is responsible for seeing to it that the candidate and the members of the grading committee (opponent, custos and faculty representatives) agree on the public examination time as soon as possible after the permission for a public defence has been granted.

Even though the official responsibility of arranging the date lies with the custos, it's a good idea to be active yourself – once you've been granted the permission to proceed to public examination, be in touch with the custos to start the discussion on suitable dates.

NB! As the coronavirus situation continues, exceptional rules apply to setting the defence date and making other arrangements:

  • Before deciding the date and type of the defence, acquaint yourself with the instructions on arranging public defences under the exceptional situation
  • Once the defence type and preliminary date have been set, be in touch with the doctoral student services of your home faculty
  • Never book a venue or make other arrangements for the event before you have been in touch with the doctoral student services and received the instructions for the next steps.

Booking the venue

As the coronavirus situation continues, exceptional rules apply to booking a venue for your defence:

  • Acquaint yourself with the instructions on arranging public defences under the exceptional situation
  • Once the defence type and preliminary date have been set, be in touch with the doctoral student services of your home faculty
  • At the moment, the university’s booking services only accept defence booking requests that have been agreed on with the faculty’s doctoral students services.
  • Defence bookings are not made for doctoral candidates who have not yet been granted permission to proceed to public defence.

Opponent's travel arrangements

Please note that the coronavirus situation affects the travel of opponents. If your event is planned for the fall semester 2020, always follow the instructions on arranging public defences under the exceptional situation.

Faculty of Medicine

The travels and accommodation of the opponent can either be taken care of by the doctoral candidate, the custos, the department's secretary or the opponent him/herself.

Other faculties

Doctoral candidates don't, as a rule, need to participate in the opponent's travel and accommodation arrangements. The Faculty doctoral student services or the custos will give the opponent instructions on how to proceed with the arrangements.

Coffee service and water

The coronavirus situation affects the arrangements of public defences significantly at the moment. If your event is planned for the fall semester 2020, always follow the instructions on arranging public defences under the exceptional situation. From the instructions, you will also find information on arrangements related to water at the defence and post-defence coffee services under the exceptional situation.