As the grade proposal takes into account both the scientific value of the dissertation and the success of your public defence of your dissertation, all members of the grading committee must without exception be present at the public examination. The doctoral candidate and members of the grading committee must together set the time of the public examination. The custos is responsible for seeing to it that the candidate and the members of the grading committee (opponent, custos and faculty representatives) agree on the public examination time as soon as possible after the permission for a public defence has been granted.
Even though the official responsibility of arranging the date lies with the custos, it's a good idea to be active yourself – once you've been granted the permission to proceed to public examination, be in touch with the custos to start the discussion on suitable dates.
NB! As the coronavirus situation continues, exceptional rules apply to setting the defence date and making other arrangements:
- Before deciding the date and type of the defence, acquaint yourself with the instructions on arranging public defences under the exceptional situation
- Once the defence type and preliminary date have been set, be in touch with the doctoral student services of your home faculty
- Never book a venue or make other arrangements for the event before you have been in touch with the doctoral student services and received the instructions for the next steps.