Sisu instructions: Applying for credit transfer

The instruction belongs to the following themes

By selecting a degree programme you are able to see the general content as well as the possible degree programme-specific content. You do not have to select a degree programme to see the Open University's instructions.

Before creating an application, please read carefully the principles governing credit transfers on the page Recognition and validation of prior learning. If you are a doctoral candidate, please read the instructions on the page Recognition of prior learning to a doctoral degree.

In Sisu, credit transfer is applied for either as substitution or as inclusion:

  • Substitution means replacing either a compulsory or a voluntary course with prior studies that you have completed in another institution of higher education in Finland or abroad.
  • Inclusion means incorporating studies completed in another Finnish or foreign institution of higher education into your degree as optional studies. Also, if you wish to include in your degree and study plan credits that are compiled within another degree or study module of the University of Helsinki, you must submit an inclusion application.
  • Custom course credit is applied for if, for example, a course’s completion is for some reason incomplete and you must complement a course credit according to instructions given by the coordinating teacher. Read more about the grounds for applying for a custom course credit on the page Completing a credit.

You can apply for credit transfer only for a study plan that you have a study right for. Transferred credits must be under 10 years old.

Please note these important matters

  • A substitution application does not have to be submitted for studies completed at the University of Helsinki or at the Open university, unless these studies are already compiled within another degree or study module of the University of Helsinki. You can mark a course as equivalent yourself or make an application in the free edit mode (see study plan instructions). In some cases communication and language studies completed at UH may have to be substituted via credit transfer, more information in Language centre's instructions.
  • Your application for credit transfer (also known as the recognition of prior learning) must be accompanied by a transcript of studies from the university where you completed the credits to be transferred. Your application cannot be processed if it is not accompanied by this transcript. Alternatively, you can add a link to the completed credits in the description field. You can find the link in the My Studyinfo service under My completed studies (information in Finnish and Swedish only). NB! Please first check that the linked information is correct. Please also note that the link is valid for only six months.
  • Even if you are applying for credit transfer for a study module, you should still make a separate credit transfer application for each course in the module.

Applying for substitution

Submit a substitution application when all of the following apply:

  • you wish to substitute a compulsory or an optional course in your plan
  • you have completed the substituting studies in another Finnish or foreign higher education institution
  • you do not have a credit marked in Sisu for the studies in question.

Select the course to be substituted

  1. Start the application for substitution from the Structure of studies page. First, find the course from your study plan that you wish to substitute.
    Screenshot of the user interface of Sisu.
  2. Open the course brochure by clicking the code on the course’s icon.
    Screenshot of the user interface of Sisu.
  3. Open the course brochure’s Substitutions tab. 
    Screenshot of the user interface of Sisu.
    You can find the heading Credit transfer at the bottom of the tab, and below the heading is the View the application button. Click that.  The substitution application opens up in a pop-up window.
    Screenshot of the user interface of Sisu.
  4. Click the button ‘Add information on studies or other prior learning’ in the middle part of the pop-up window.
    Screenshot of the user interface of Sisu.
  5. Select the type of the studies you would like to add to the application in a new pop-up window. Select ‘Completed studies’ from the radio buttons.  Click the Add button.
    Screenshot of the user interface of Sisu.

Add the substitution’s information

Fill in the information of the course you have completed elsewhere, such as the scope and name of the course in the original place of completion, in the text fields of the view that opens.

If necessary, next you can add another substitution’s information by clicking the ‘Add information on studies or other prior learning’ button again, which is now shown below the information of the course you have completed elsewhere. Do this when, for example, you wish to substitute a 10-credit course with two 5-credit courses that have been completed elsewhere.

Add attachments

Add attachments by clicking the Choose files button in the bottom corner of the page or by dragging the files in the light grey field that says “Drop files to attach”. You will need a transcript of studies from the university where you have completed the studies as well as a description of the completed course as attachments for the substitution application. Your application cannot be processed without these attachments. If necessary, also add the attachments required by your degree programme. Additional information on the required attachments is available on the page Recognition and validation of prior learning. Finally, click the Continue button in the bottom right corner of the application.
Screenshot of the user interface of Sisu.

Alternatively, you can add a link to the completed credits in the description field. You can find the link in the My Studyinfo service under My completed studies (information in Finnish and Swedish only). NB! Please first check that the linked information is correct. Please also note that the link is valid for only six months.

Choose how you want to be informed of the decision

Now, a heading Evaluation and decision will appear at the bottom of the application. Select how you wish to be informed of the decision. We recommend that you choose the electronic decision if you do not necessarily need the decision on paper. Click the Submit application button in the bottom right corner of the application. After this, you can print out the application from the upper corner of the view. 
Screenshot of the user interface of Sisu.

Notification of the decision

You will get a notification of the decision in Sisu’s frontpage and messages. The application can also be found from the My profile page. After your substitution application has been approved, the substituted course will be shown as completed in your study plan.

Applying for inclusion

Submit an inclusion application when all of the following apply:

  • you have completed the studies at another university
  • you do not have a credit marked in Sisu for the studies in question
  • you plan to include the studies in optional or alternative studies in your plan.

Applying through a study draft

You may have already created a study draft of the studies to be included in your study plan. If this is the case, make the inclusion application through the study draft. Now the credit transfer will be shown in your study plan directly in the section where the study draft has previously been approved in.

Open the application on the Structure of studies page as follows:

  1. First, click the ‘Study draft’ link on the icon of the study draft you are applying for inclusion for.
    Screenshot of the user interface of Sisu.
  2. Then click the Suggest credit button.
    Screenshot of the user interface of Sisu.
  3. Select ‘I am applying for an included course credit’ and click the Continue button. 
    Screenshot of the user interface of Sisu.

Applying without a study draft

If you are proceeding without a study draft, click the button with three dots in the upper right corner of the structure view. Select the option ‘Request to have prior learning included in your degree’ from the drop-down menu.
Screenshot of the user interface of Sisu.

Suggest a credit

  1. First, check or select the location of the credit to be included in your study plan. If the location has not been selected yet or you wish to change it, click the link next to the planned location. Depending on the case, the name of the link is either ‘Change’ or ‘Select a location for the credit in the structure’.
    Screenshot of the user interface of Sisu.
  2. Type the name of the credit in the text field, e.g. the name given in another university’s transcript of studies. Then click the Continue button.
    Screenshot of the user interface of Sisu.
  3. Click the button ‘Add information on studies or other prior learning’ in the middle part of the pop-up window.
    Screenshot of the user interface of Sisu.
  4. Select the type of the studies you would like to add to the application in a new pop-up window. Select ‘Completed studies’ from the radio buttons.  Click the Add button.
    Screenshot of the user interface of Sisu.

Add the information of the course that will be included

Fill in the information of the course you have completed elsewhere in the text fields of the view that opens. Only add the information of one course that has been completed elsewhere in one application!

Add attachments

Next, add attachments by clicking the Choose files button in the bottom corner of the page or by dragging the files in the light grey field that says “Drop files to attach”. Note! Add at least a transcript of studies from the university where you have completed the studies. The student’s basic information and the studies’ information have to be visible on the transcript. Your application cannot be processed without this attachment. Add other attachments if necessary. Finally, click the Continue button in the bottom right corner of the application.
Screenshot of the user interface of Sisu.

Alternatively, you can add a link to the completed credits in the description field. You can find the link in the My Studyinfo service under My completed studies (information in Finnish and Swedish only). NB! Please first check that the linked information is correct. Please also note that the link is valid for only six months.

Choose how you want to be informed of the decision

Now, a heading Evaluation and decision will appear at the bottom of the application. Select how you wish to be informed of the decision. We recommend that you choose the electronic decision if you do not necessarily need the decision on paper. Click the Submit application button in the bottom corner of the application. After this, you can print out the application from the upper corner of the view.
Screenshot of the user interface of Sisu.

Notification of the decision

You will get a notification of the decision in Sisu’s frontpage and messages. The application can also be found from the My profile page. After your inclusion application has been approved, the included course will be shown as completed in your study plan.

Applying for a custom course credit

Before applying for a custom course credit, please read the grounds for applying carefully on the page Completing a credit.

Apply for a custom course credit if some of the following apply to you:

  • you have a study module whose every required part you have completed, but the amount of credits of the module is still incomplete
  • you wish to substitute only a part of a certain compulsory course with a course that you have completed at another Finnish or foreign university and complete the credit to correspond the whole course according to the teacher’s instructions.

Note! A custom course credit cannot be used for updating expired studies.

Applying through a study draft

If you already have a study draft of the course, open the application on the Structure of studies page as follows:

  1. First, click the ‘Study draft’ link in the study draft that you are applying for inclusion for.
    Screenshot of the user interface of Sisu.
  2. Then click the Suggest credit button.
    Screenshot of the user interface of Sisu.
  3. Select ‘I am applying for a custom course credit’ from the radio buttons and click the Continue button.
    Screenshot of the user interface of Sisu.

Applying without a study draft

If you are proceeding without a study draft, click the button with three dots in the upper right corner of the structure view. Select the option ‘Request a custom course credit’ from the drop-down menu.
Screenshot of the user interface of Sisu.

Suggest a credit

  1. First, check or select the location for the custom course credit in your study plan. If the location has not been selected yet or you wish to change it, click the link next to the planned location. Depending on the case, the name of the link is either ‘Change’ or ‘Select a location for the credit in the structure’.
    Screenshot of the user interface of Sisu.
  2. Then type the name of the custom course credit in the text field, for example the heading of an essay assignment.
    Screenshot of the user interface of Sisu.

Add the information of the custom course credit

Fill in the information of the custom course credit in the text fields of the view that opens:

  • Grounds for applying for the credit
  • Name of the coordinating teacher
  • Agreed amount of credits
  • Content of the credit and required assignments

Add attachments

Next, add attachments by clicking the Choose files button in the bottom corner of the page or by dragging the files in the light grey field that says “Drop files to attach”. Finally, click the Continue button in the bottom right corner of the application.
Screenshot of the user interface of Sisu.

Choose how you want to be informed of the decision

Now, a heading Evaluation and decision will appear at the bottom of the application. Select how you wish to be informed of the decision. We recommend that you choose the electronic decision if you do not necessarily need the decision on paper. Click the Submit application button in the bottom right corner of the application. After this, you can print out the application. The Print button is in the upper corner of the application, on the left side of the Cancel application button.
Screenshot of the user interface of Sisu.

Notification of the decision

You will get a notification of the decision in Sisu’s frontpage and messages. The application can also be found from the My profile page. After your application has been approved, the completed course will be shown as completed in your study plan.

Transferring a course credit in parts

Special cases

  • If you have completed a course at another Finnish or foreign university that is e.g. worth 10 credits, half of which you intend to use to substitute a compulsory course and half of which you intend to include in your degree as optional studies, you have to submit two credit transfer applications.
    1. Substitution application to substitute compulsory studies
    2. Inclusion application to include the rest in your degree.
  • If you have agreed that you can substitute a part of a course with a course completed at another Finnish or foreign university, and you are completing a credit in a way instructed by your degree programme, apply for a custom course credit in the following way:
    1. Apply for a custom course credit for studies completed at another university
    2. Apply for another custom course credit for the completing credits agreed with your degree programme
    3. In the free edit mode, delete the course from your study plan that you are substituting with custom course credits, and request for approval for the change.
  • If you wish to substitute only a part of a compulsory course with a course that has been completed elsewhere and to complete the credit according to the coordinating teacher’s instructions:
    1. Apply for inclusion for the part of the course completed elsewhere
    2. Apply for a custom course credit for the part of the complementary course.
    3. Delete the original course from your plan in the free edit mode after both of the applications have been approved.

Cancelling the application

  1. Click ‘My profile’ from the main menu in Sisu.
  2. Open the Applications and requests tab.
    Screenshot of the user interface of Sisu.
  3. Click the application you wish to cancel.
    Screenshot of the user interface of Sisu.
  4. Click the Cancel application button.