You can apply for an Erasmus traineeship grant or a travel grant for an international traineeship. The two grants are mutually exclusive, and no additional funding can be obtained from the Finnish National Agency for Education or the University of Helsinki. However, the trainee may receive a salary from the employer. If you receive salary, check if you are eligible to apply for the University’s traineeship subsidy (in that case, the Erasmus traineeship grant or the travel grant for international traineeship are excluded).
A rolling application process applies to both grants (during the academic year), and grant applications must be submitted through the Mobility Online system. Apply for a grant once your traineeship position has been confirmed and the inclusion of the traineeship in your degree has been agreed with your unit. Read the detailed application instructions below.
You can apply to International Exchange Services for one of the following grants for a traineeship outside Finland:
1. Erasmus traineeship grant
Academic year 2022-2023:
Group 1: 690,00 € / month
Denmark, Iceland, Ireland, Lichtenstein, Luxembourg, Norway, Sweden
Group 2: 640,00 € / month
Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania, Malta, Netherlands, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, North Macedonia,Turkey
United Kingdom: 620 € / month (Nb! from 31.05.2023 Erasmus-traineeships to the UK are no longer possible)
A full calendar month is defined as a consecutive period from any day of the month to the day preceding the same date of the following month (e.g., 3 October–2 November). For any additional days, trainees receive a daily grant calculated as follows: 690€ / 30 days = 23 €, 640 € / 30 days = 21,33 € or 620€ / 30 days = 20,66€. The European Union funds the Erasmus programme.
When agreeing on the timing of a traineeship with the employer, it should be noted that the minimum duration of an exchange is two full calendar months. The traineeship should be agreed to begin and end on a weekday if no work is performed on weekends.
The actual duration of an Erasmus traineeship is confirmed at its end by consulting the employment certificate. If the traineeship is shorter than planned, any additional amount of the grant will be recovered after the exchange. If the traineeship is shorter than the minimum duration, the grant will be recovered in full.
Green mobility travel grant in Erasmus+
Starting from 2022, it is possible to get extra travel grant if a student chooses an environmental/low-emission mode of travel (for example bicycle, train, bus, carpooling, not however ferry) and majority of traveled distance or at least one direction of the trip is green travel.
As green mobility grant, the student receives fixed-sum 50 € top-up to their grant and the duration of the mobility can include max 4 extra travel days (2 before and 2 after the mobility).
Additional top-up grant to students with fewer opportunities
Erasmus+ programme supports also students who have fewer opportunities to participate in a mobility. Earlier this category has in Finland included student with underage children. Starting from 2022-23 the category has been expanded and now includes the groups listed below. If you are going on Erasmus+ traineeship during 2022-23 and are a part of any of these groups, contact International Exchange Services as soon as possible. Participants with fewer opportunities are entitled to a fixed-fee additional grant 250 €/30 days) on top of the ordinary Erasmus+ mobility grant.
As of the academic year 2022 - 2023 in Finland the fewer opportunities category includes students who
- have families,
- are family carers,
- have disabilities,
- suffer from a severe or chronic health condition, or
- have received international protection
Special needs and Inclusion support in Erasmus+
Special needs and inclusion grants are intended to enable international exchange and internship in circumstances when a special need causes additional costs that are not covered by other sources. Special need can be an injury, impairment, physical or psychological illness or learning difficulty.
The grant can be awarded to accessible accommodation, assisted mobility or such study-related special arrangements as learning materials, preparatory visits and personal assistants. The inclusion support is paid in addition to regular mobility grant and it is based on real costs. The application process is completely confidential and the application is made together with the International Exchange Services. The decision on the grant is made by the National Agency. All applications will be handled on a case-by-case basis.
It is important to start the preparations in good time, at the latest 6 months before the mobility. Not only do you need to apply for support, but it also takes time before you have all the necessary information from the host institution, including details of any special arrangements.
For more information on special needs and inclusion grant, participants' experiences, a checklist for the planning, application instructions and forms, see the Finnish National Agency for Education's inclusion page. If you need more information or want to apply for inclusion support, you can contact us at firstname.lastname@example.org.
An extension of a traineeship must be reported to International Exchange Services one month before the end of the original traineeship. In such cases, a new traineeship agreement must be concluded. No additional grant can be given retroactively for an extension after the traineeship has ended.
A grant can be applied for after the traineeship has already begun, but will not be awarded once the traineeship has ended.
Erasmus traineeships can be completed in EU/EEA countries and Turkey in a company or a private or public organisation, but not in an EU organisation or in an organisation that administers EU programmes.
More information on Erasmus traineeships can be found below.
2. Travel grant for an international traineeship
For the academic year 23-24: €500 for Europe (instead of Erasmus, including Russia) and €1000 outside Europe
For the academic year 22-23: €300 for Europe and €900 outside Europe.
Travel grant for international traineeship is meant for students who cannot apply for Erasmus funding for their traineeship or have not received university funding for the traineeship from Career Services or Ministry of Education (EDUFI).
For more information on applying for a travel grant for an international traineeship, please read the instructions for applying for an international travel grant.
Salary and student financial aid
Employers can pay trainees a salary or offer them an apartment or other benefits. The salary or benefits do not affect the receipt of a grant.
If you earn sufficient credits (5 cr per month), you can also apply for student financial aid for the duration of your traineeship. To obtain the traineeship certificate that must be enclosed with your application for student financial aid, please contact the traineeship liaison at International Exchange Services once your application for a traineeship grant has been accepted.
Are you employed by the University of Helsinki?
If a student who is employed by the University of Helsinki is awarded an exchange grant, the grant is paid to the student on the first possible payment day after the employment relationship has ended.
- For tax reasons, university employees cannot simultaneously receive a salary and a grant. In such cases, the tax authorities may regard the grant as wage income, which is later subject to taxation. As a rule, no tax need be paid on grants.
- To receive a grant, you must apply for a leave of absence from the unit in which you work or must prove that your employment will end by the payment day. The leave of absence can be applied for through the SAP HR portal. In addition, you must announce the last date of your employment (e.g., on a certificate of employment) to the exchange coordinator so that this information can be sent to the service centre.