You can apply for an Erasmus traineeship grant or a travel grant for an international traineeship. The two grants are mutually exclusive, and no additional funding can be obtained from the Finnish National Agency for Education or the University of Helsinki. However, the trainee may receive a salary from the employer.
A rolling application process applies to both grants (during the academic year), and grant applications must be submitted through the Mobility Online system. Apply for a grant once your traineeship position has been confirmed and the inclusion of the traineeship in your degree has been agreed with your unit. Read the detailed application instructions below.
You can apply to International Exchange Services for one of the following grants for a traineeship outside Finland:
1. Erasmus traineeship grant
At least during the autumn 2021 we will follow the instructions and grant terms 2020-2021 below as the funding period has been exceptionally extended. Academic year 2020-2021:
Group 1: 620,00 € / month
Denmark, Iceland, Ireland, Lichtenstein, Luxembourg, Norway, Sweden, United Kingdom
Group 2: 570,00 € / month
Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania, Malta, Netherlands, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, North Macedonia,Turkey
Students who are guardians of underage children receive additional financial support in the amount of €200 per 30 days. The support is paid even should the child/children stay in Finland. This additional support is calculated on top of the Erasmus student mobility grant also when the traineeship is in question.
A full calendar month is defined as a consecutive period from any day of the month to the day preceding the same date of the following month (e.g., 3 October–2 November). For any additional days, trainees receive a daily grant calculated as follows: 570€ / 30 days = 19€ or 620€ / 30 days = 20,66€. The European Union funds the Erasmus programme.
When agreeing on the timing of a traineeship with the employer, it should be noted that the minimum duration of an exchange is two full calendar months. The traineeship should be agreed to begin and end on a weekday if no work is performed on weekends.
The actual duration of an Erasmus traineeship is confirmed at its end by consulting the employment certificate. If the traineeship is shorter than planned, any additional amount of the grant will be recovered after the exchange. If the traineeship is shorter than the minimum duration, the grant will be recovered in full.
An extension of a traineeship must be reported to International Exchange Services one month before the end of the original traineeship. In such cases, a new traineeship agreement must be concluded. No additional grant can be given retroactively for an extension after the traineeship has ended.
A grant can be applied for after the traineeship has already begun, but will not be awarded once the traineeship has ended.
Erasmus traineeships can be completed in EU/EEA countries and Turkey in a company or a private or public organisation, but not in an EU organisation or in an organisation that administers EU programmes.
More information on Erasmus traineeships can be found below.
2. Travel grant for an international traineeship
€300 for Europe (instead of Erasmus, including Russia) and €900 outside Europe
Travel grant for international traineeship is meant for students who cannot apply for Erasmus funding for their traineeship or have not received university funding for the traineeship from Career Services or Ministry of Education (EDUFI).
For more information on applying for a travel grant for an international traineeship, please read the instructions for applying for an international travel grant.
Salary and student financial aid
Employers can pay trainees a salary or offer them an apartment or other benefits. The salary or benefits do not affect the receipt of a grant.
If you earn sufficient credits (5 cr per month), you can also apply for student financial aid for the duration of your traineeship. To obtain the traineeship certificate that must be enclosed with your application for student financial aid, please contact the traineeship liaison at International Exchange Services once your application for a traineeship grant has been accepted.
Are you employed by the University of Helsinki?
If a student who is employed by the University of Helsinki is awarded an exchange grant, the grant is paid to the student on the first possible payment day after the employment relationship has ended.
- For tax reasons, university employees cannot simultaneously receive a salary and a grant. In such cases, the tax authorities may regard the grant as wage income, which is later subject to taxation. As a rule, no tax need be paid on grants.
- To receive a grant, you must apply for a leave of absence from the unit in which you work or must prove that your employment will end by the payment day. The leave of absence can be applied for through the SAP HR portal. In addition, you must announce the last date of your employment (e.g., on a certificate of employment) to the exchange coordinator so that this information can be sent to the service centre.