Sisu instructions: Registering for teaching and exams

The instruction belongs to the following themes

By selecting a degree programme you are able to see the general content as well as the possible degree programme-specific content. You do not have to select a degree programme to see the Open University's instructions.

Here you will find technical instructions on how to register for teaching and exams in Sisu. You can find the basic principles of course enrolment and a quick guide to registering on the page How do I register for my courses and exams?

If you have not yet made a study plan and scheduled your studies in Sisu, start from the Study plan instruction.

Registering for teaching or exams

Selecting the completion method and teaching

Before registering, you must select a completion method and teaching for the course either in the Study calendar or by clicking the course code on the Structure of studies page. If possible, the choice of completion method should be made in advance for all courses in the next teaching period, so that you can later complete all registrations in the study calendar at once. Note! Do not start course registration from the Search page because enrolment approval requires that you select teaching through your plan.

  1. Open the course brochure and move to the Completion methods tab. Firstly, check below the course name that the version of the course corresponds to the current academic year.
    Screenshot from Sisu
  2. Click the column of the completion method you want and then click Select this completion method. 
  3. Select teaching by clicking the Select button, which will activate after the completion method has been selected. You can see the registration period and selection criteria for teaching from the teaching’s additional information by clicking its name. You can read more about selection criteria in the section Enrolment methods at the end of this page.
    Screenshot of the user interface of Sisu.
    If a completion method has more than five teachings, you can get all teachings visible by clicking Show more under the undermost teaching. 
  4. Click Proceed to enrol on the notification that appears at the top of the page right after you have selected teaching. You can also proceed directly to the study calendar later when the registration is open.
    Screenshot of the user interface of Sisu.
  5. You will be moved to the Study calendar page. You can register for teaching from the sidebar in the upper right corner of the page. If the sidebar does not open automatically, click Open sidebar in the upper right corner of the page. The information of the teaching you just selected will be open by default.
    Screenshot of the user interface of Sisu.
  6. With the Show events in calendar button you can choose if the teaching times are shown in your study calendar. Note! Adding teaching to the calendar does not equal registration for teaching. You still have to separately register for teaching at the bottom of the sidebar.

Selecting teaching groups

If there are alternative teaching groups in a teaching, you must select teaching groups suitable for you before the actual registration. If there are no alternative groups, all the teaching is mandatory, and you can proceed straight to the end of the sidebar to register.

Please note that individual parts of a course can require separate registration. For example, the registration for lectures and exercises is not necessarily done at the same time.

  1. Select at least the number of teaching groups instructed as preferred (Preferred group). Also select other groups that are suitable for you (Suitable). You can leave the selections of teaching groups that are not suitable for you in the default selection (Not suitable). The more groups you select as suitable, the more likely it is that you will get a place in teaching. Teaching that is joint and mandatory for all students enrolling for the teaching is not selected separately.
    Screenshot of the user interface of Sisu.
    You can also enroll in a full group if the group does not have a lock icon
    Screenshot of the user interface of Sisu.
  2. Finally, click Enrol at the end of the teaching information. 
    Screenshot of the user interface of Sisu. 
    If you have not made all necessary group selections, you will see a notification about it above the button. 
    Screenshot of the user interface of Sisu.

Confirming the registration

After you have clicked the Enrol button, a dialog box for confirming the registration opens. You can confirm your registration directly if there are no selections to be made in the dialogue box and there are no mandatory questions. Click on the arrow next to the course name to see the deadlines for editing and cancelling the registration.

  1. Below, you can see the study right that is the basis for your registration. If you have multiple study rights, you can change it from the drop-down menu. Select the study right corresponding to the plan to which you have added the course. Note! The study right selection might affect the approval of the registration, so remember to consider the prerequisites and selection criteria on the course brochure.
  2. If there are enrolment questions, you will see them below the study right. Enrolment questions can include selecting the language of completion and different open-ended questions. The questions can be either mandatory or optional, and they can affect the selection of the students accepted to the course and their order.
  3. Finally, click the Confirm button. The Confirm button will only activate after you have answered all the mandatory enrolment questions. You will receive a notification at the top of the screen that your registration has been pre-accepted or failed.

Please note that preliminary acceptance does not yet guarantee you a place in the course, as students enrolled in the course are usually definitively confirmed only after the enrolment period is over.

Screenshot of the user interface of Sisu.

If the course is not yet included in your study plan or you have not selected a completion method for it, you will also receive a notification at the top of the screen. In this case, click the link in the notification and proceed to add the course to your plan or select a completion method for the course. After that, it is recommended that you re-enrol so you can immediately see the updated status of your enrolment. Your registration cannot be accepted if the course is not in your primary plan.

Where do I check the status of my registration?

During the enrolment period, you will see the current status of your enrolment and the preliminary placement in groups in the Study calendar. You will see one of the following notifications in the same spot where you originally enrolled:

  • You have enrolled. The enrolments have not been confirmed yet. If the enrolment period ended now, you would be selected.
  • You have enrolled. The enrolments have not been confirmed yet. Requirements are not fulfilled. You cannot be selected for the teaching.
  • Your enrolment has been confirmed.
  • Your enrolment was declined. Your enrolment was declined.

“The enrolments have not been confirmed yet” means that students for the course have not been confirmed definitively. Please note that the status of your enrolment may change as long as it has not been confirmed. Confirmations may have a delay of a day or two after the end of enrolment if the teacher or administrator does it manually only after the end of the enrolment.
Screenshot of the user interface of Sisu.

You will also see a notification if you do not meet the requirements for enrolment and cannot be selected for the teaching, as well as the criteria that you do not meet. If possible, please correct the reported deficiencies and re-enroll. See also these instructions: What should I do if my enrolment is declined?
Screenshot of the user interface of Sisu.

How do I know if I have been selected for the course?

The teaching groups for which you have been selected have been marked with an approval mark. If necessary, remember to remove the groups you were not selected for from your calendar.
Screenshot of the user interface of Sisu.

On some courses, participants are selected in order of enrolment. In this case, you will receive a confirmation of admission to the course or exam directly after enrolment: “Your enrolment has been confirmed / Your enrolment was declined”. You can also recognise this type of enrolment from the number of places icon for teaching groups. The number and colours of the circles in the icon is always the same and does not reflect the number of places in the teaching.
Screenshot of the user interface of Sisu.

Screenshot of the user interface of Sisu.

 

What should I do if my registration is declined?

If you did not get a place on the course, you will receive a notification after the enrolment period has ended saying: “Your enrolment has been declined, you have not been selected for the teaching”. If the course still has space or places become available, late enrolment can be opened afterwards, allowing you to re-enroll. Late enrolled students are selected in order of enrolment. Sisu does not have an automatic waitlist function.

If your enrolment is declined as soon as you enrol, you probably do not meet the prerequisites for the course, or the decline is due to technical reasons. Make sure these things are in order before you re-enroll:

Note! If you are supposed to attend a course even if you do not meet the selection criteria, please contact the course instructor well in advance.

What is the basis for selecting students for courses?

In Sisu, the selection of students who can be admitted to a course is based on the prerequisites of the course, the selection criteria, the size of the teaching groups and the student's group wishes. For most courses, the speed of enrolment is irrelevant. If you have multiple active study rights, please note that the criteria are checked always automatically based on the study right used in enrolment.

You can only take part in the course if you meet these mandatory prerequisites:

  • you have registered for attendance for the duration of the entire teaching
  • your right to study is valid throughout the course
  • the course is part of your primary study plan and you have enrolled through your study plan
  • you have completed the compulsory prior knowledge for the course

In addition, there may be other selection criteria for teaching. If there is space in the teaching, you can be selected even if these selection criteria are not met. Criteria can include:

  • being a part of a certain target group
  • the recommended prior knowledge for the course
  • completed credits for the degree
  • approved enrolment for another teaching

Please note that in some cases, being part of the target group may have been set as a mandatory requirement, which means that you cannot be accepted even if there are available spaces on the course. Always check the selection criteria in the course brochure.

If there are more enrolments than there are places in the teaching and the enrolled are on an equal footing on the basis of the selection criteria, the students are selected on the basis of a draw.

If there are teaching group selections, students are not placed in the groups they have marked “not suitable”. Therefore, select at least one group as a preferred group and as many as possible as suitable.

On some courses, enrolled students are selected according to the order of enrolment on some courses and during re-enrolment. In this case, you will see a text below the enrolment button: “Students meeting the criteria will be accepted for the teaching directly if there are available places."

 Where can I find the prerequisites and selection criteria?

The requirements and criteria that are checked automatically in enrolments can be found in the course brochure, under the teaching’s Enrolment tab. In addition to these, other selection criteria may be used if enrolments are confirmed manually.

Screenshot of the user interface of Sisu.

Updating or editing a registration

It is necessary to update your registration when you wish to change your preferred groups, the study right used in the registration or your answers to the enrolment questions. You can update your registration as long as the enrolment period is valid.

Updating your registration happens in the Study calendar in the same order as the original registration: if necessary, select your preferred groups and then click the Update enrolment button.
Screenshot of the user interface of Sisu.

If necessary, select the study right and answer possible enrolment questions in the confirmation dialog box. Finally, confirm the enrolment. You will get a notification at the top of the view after the registration is updated. After a few seconds, a notification about the status of the registration will replace it.

Cancelling a registration

You can cancel your registration for teaching as long as the enrolment period or the cancellation period is valid. You will see the Cancel enrolment button in the sidebar of the study calendar at the end of the teaching’s information as long as cancelling is possible.
Screenshot of the user interface of Sisu.

Now you can remove the course from your calendar by switching off the button Show events in the calendar. If you wish, you can also re-register for the teaching.

Discontinuing a course

A course must be discontinued instead of cancelling if the teaching has started and the cancellation period for enrolment has ended. Discontinuing means that you cannot re-register for the teaching in question yourself. Contact student services if you should re-register for teaching that you have discontinued.

You will see the Discontinue teaching button in the study calendar at the end of the teaching’s information when discontinuing is possible. Discontinuing is only possible after the enrolments have been confirmed.
Screenshot of the user interface of Sisu..

Discontinued teaching will be transferred to the Ended and discontinued tab, where you can remove it from your calendar. After this, you can select another completion method for the course.

Registering for retake examinations

If you have already successfully completed the course, you can register for the retake examination by opening the course brochure and selecting the version of the academic year during which you completed the course. Therefore, you may need to change the course version to the previous academic year, for example, in order to select the retake exam. In some cases, you will not be able to enrol for a retake exam this way, so you can contact your faculty's student services for enrolment.

If you do not yet have a completed course credit (or have failed the course), you will be able to enrol for the retake exam normally without changing the course version backwards. So, select the appropriate exam event from the course brochure and enrol.

In some cases, the retake exam may have a different identification code than the original course. In this case, your plan will have two completed courses, but you will be able to remove the extra course later in free edit mode.

Please also note the restrictions on improving grades and retaking completed studies.

Registration errors

If you register for a course and receive the notification ‘The course is not included in your primary study plan’, Sisu will advise you to add the course to your plan.

However, if the course is already included in your primary plan, but you still receive the above message, please check from the course brochure that you have selected the most recent version of the course available.

  1. Access your study plan, open the course brochure by clicking on the course code, and change the course version to the most recent one.
    Screenshot from Sisu.
  2. When you change the course version, the following message will appear at the top of the interface: ‘You are viewing a version of the course that is not in your plan. Switch to this version.’
    Screenshot from Sisu.
  3. Once you have switched to the most recent version, you should be able to register.